Job Description

Administrative Assistant

Liberty High School, Colorado Springs, CO

Full time

Assists the principal with tasks necessary for the efficient operation of the high school.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

Reports consistently for work as scheduled

Performs other duties as assigned

Attains proficient or higher evaluations on established Performance Standards

Assists in administrative problem solving, planning, and execution of school goals and objectives

Assists the principal in general administrative operations

Coordinates school and social functions and events

Designs and prepares materials for District Accreditation Committee, NCA, site planning, School Improvement Committee, and/or other district and school-based groups

Maintains calendars for school use, may include master calendar, schedule of building use, and administrator's calendar

Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding

Maintains office filing systems

Monitors, reconciles, and assists the principal, including but not limited to budgets, funding, grants, contracts, payroll, travel, and/or purchasing; may assist with fiscal planning of school's yearly budget, including participating in seeking alternate sources of funding

Opens, sorts, and distributes incoming mail and/or prepares outgoing mail as required

Orders supplies and prepares purchase orders

Organizes resources and establishes priorities

Oversees and/or performs a range of diverse administrative activities; serves as a central point of liaison with students, parents, departments, other schools, the Education and Administration Center, and the community in the decisions of day-to-day matters concerning the school

Prepares and maintains confidential notes, minutes, reports, and investigative materials, including expulsion, denial of admission, etc.

Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, etc.

Provides administrative assistance to the principal, to include the employment process of staff.

Provides and/or oversees support activities for the school such as answering telephones, assisting, and resolving problems and inquiries of visitors

Provides significant leadership role in building with personnel, students, and parents

Records information of all school accidents and files or forwards accordingly

Researches information and gathers data to prepare special and/or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources

Schedules appointments and maintains principal's calendars, schedules, events, and/or travel arrangements, as required

Utilizes knowledge and understanding of issues to create and compose administrative correspondence and documentation, including minutes from committee meetings

Ability to adapt to changing technologies and to learn functionality of new equipment and systems

Ability to communicate effectively verbally and in writing

Ability to create, access, input, retrieve, and manipulate information in various software systems

Ability to establish and maintain accurate record keeping, document management, and filing systems

Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public

Ability to follow oral and written instructions

Ability to greet and interact with the public in a courteous and professional manner

Ability to maintain confidentiality

Ability to manage simultaneous demands and set clear priorities

Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently

Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities

Ability to work independently without direct supervision

Commitment to the education of students as a primary responsibility

Communicates effectively with students and adults in a wide variety of settings

Computer proficiency including office productivity applications

Considerable knowledge of policies, procedures, and overall district functions

Demonstrated ability to manage simultaneous demands and set clear priorities

Demonstrated ability to work well with others in a team setting

Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness

Demonstrates effective organizational and time management skills

Detail-oriented

Energetic, creative, innovative, flexible

Excellent cooperative, collaborative, and problem-solving skills

Knowledge of office methods and procedures including appropriate telephone etiquette

Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher

Promotes a positive climate, culture, and community

Strong mathematical and analytical skills

Strong organizational, interpersonal, written, listening, and verbal communication skills

Student-centered and relationship-focused

Understanding of data privacy laws and their implications for the educational community

Willingness to participate in ongoing training as required

The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

The noise level in the work environment may alternate among quiet, moderate, and loud.

The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.

The incumbent is required to work scheduled school/work hours and/or days.

The incumbent may be required to work extended school/work hours and/or days as directed.

Work is generally performed within a standard office environment.

The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions

Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects

The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Required Qualifications: General Office Experience in an Educational Setting, High school graduate -high school diploma or equivalent

Preferred Qualifications:

Compensation Range: $25.32-26.59

Scheduled Weekly Hours: 40

Hours per Day: 8.0 hour(s) per day

Number of Days per Year: 220 Days M-F

Benefits Eligibility: Full-time - Regular

FLSA Status: United States of America (Non-Exempt)

New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:

A current resume

Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting

Hiring Manager Email: [email protected]

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