Job Description
ADMINISTRATIVE ASSISTANT I at State of Illinois summary:
An Administrative Assistant I supports the Group Insurance Division by coordinating printing and updating of benefits materials, maintaining communications with contract administrators, and assisting with program evaluation and training needs. The role involves creating clear and accurate member communications, reviewing content, and helping state employees and retirees understand benefit programs and procedures. This position requires strong communication, organizational, and computer skills, and involves occasional travel and overtime work.
Job Requisition ID: 50543
Closing Date: 10/16/2025
Agency: Department of Central Management Services
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,637/monthly; Full Range $5,637 -$8,026/monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. ***** A RESUME IS RECOMMENDED ***** Posting ID #50543 WHY WORK FOR ILLINOIS? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.
No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
POSITION SUMMARY The Department of Central Management Services (CMS) Bureau of Benefits is seeking to hire an Administrative Assistant I for the Group Insurance Division. The ideal candidate will have strong communication skills, experience reviewing website content and background creating benefits related materials for both internal and external customers. This position offers the opportunity to assist and provide support to our state employees and retirees on employee benefit programs and procedures, and other CMS administered programs within the Group Insurance Division. We invite all interested candidates to apply!
POSITION ESSENTIAL FUNCTIONS - Under general direction of the Group Insurance Division Manager and with the assistance of the Illinois Office of Communication and Information (IOCI), proofs and coordinates the printing of annual open enrollment books and materials.
- Creates and updates Group Insurance program member communications and forms.
- Develops and maintains ongoing communications with contract administrators to obtain the information required to annually update all benefit choice information for SEGIP, CIP, LGHP and TRIP programs.
- Researches and provides input to management to be used in the planning, developing, implementing, conducting, and analyzing studies of program performance and evaluation to determine statewide training needs.
- Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.
MINIMUM QUALIFICATIONS - Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires one year of professional experience in a public or private organization.
PREFERRED QUALIFICATIONS - Prefers three (3) years of professional experience utilizing computer applications with a strong focus on Microsoft applications and Adobe applications.
- Prefers two (2) years of professional experience with various employer group benefit programs, rules, and regulations.
- Prefers two (2) years of professional experience drafting written technical materials in a clear, concise, accurate, and understandable context.
- Prefers one (1) year of professional experience utilizing presentation skills, training skills and strong analytical skills in the planning, implementation, and evaluation of presentations and trainings.
- Prefers two (2) years of professional experience interpreting and communicating departmental policies and procedures.
- Prefers two (2) years of professional experience working independently on assigned job tasks.
CONDITIONS OF EMPLOYMENT - Requires completion of a background check and self-disclosure of criminal history.
- Overtime is a condition of employment, and you may be required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
- Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires a valid driver's license.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
ABOUT THE AGENCY Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.
STATE OF ILLINOIS BENEFITS As a State of Illinois employee, you receive a comprehensive benefits package including:
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Flexible work schedules (when available and dependent upon position).
- 10 -25 days of paid vacation time annually (10 days for first year of state employment).
- 12 days of paid sick time annually which carryover year to year.
- 3 paid personal business days per year.
- 13-14 paid holidays per year dependent on election years.
- 12 weeks of paid parental leave.
- Pension plan through the State Employees Retirement System.
- Deferred Compensation Program - voluntary supplemental retirement plan.
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.
For more information regarding State of Illinois Benefits follow this link: this opportunity appeals to you, please apply today!
Work Hours: 8:30 AM - 5:00 PM Monday - Friday
Work Location: 801 S 7th St, Springfield, Illinois, 62703
CMS Human Resources Agency Contact: Mahalia Davis
Email: Phone #: Job Family: Leadership & Management
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: Keywords:
administrative assistant, group insurance, benefits administration, employee communications, public administration, document coordination, policy interpretation, training support, program evaluation, state government
Job Tags
Ongoing contract, Full time, Contract work, Casual work, Work at office, Local area, Monday to Friday, Flexible hours, Night shift, Weekend work, Afternoon shift,