Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Broadband Office (IBO):

The Indiana Broadband Office is working to provide broadband internet connection for all Hoosiers. We assist residents in need of affordable and reliable broadband connectivity. We accomplish this by communicating with stakeholders, providing resources to a diverse audience, and leveraging established relationships with elected officials, associations, and providers.

Indiana has an unprecedented investment in deploying broadband services to all Hoosiers with the Broadband Equity Access and Deployment (BEAD) Program and the Digital Equity Act. Since we work with multiple internal and external stakeholders, we are looking for someone who is a good team member, has experience working with the public, and understands how to provide quality customer service. Training in our program content will be provided to the right candidate.

Role Overview:

The Controller is involved in a variety of executive duties that require discretion in the interpretation, application, and execution of agency and department policies and programs. You will monitor the division's budget by ensuring compliance with the spending plans, providing financial analysis and recommendations for new initiatives and policies, and ensuring expenditures are properly tracked and reflected in accounting records. All activities must comply with Federal and State regulations.

Salary:

This position traditionally starts at an annual salary of $75,010 but may be commensurate with education and job experience.

Use our  Compensation Calculator to view the total compensation package.

A Day in the Life:

Responsibilities include:

• Oversee the accounting management of federal and state accounts.
• Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
• Review and analyze monthly financial statements for each division and account and advise the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
• Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
• Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
• Develop policies and procedures for general accounting and bookkeeping functions.
• Ensure the agency’s financial management system reconciles with the Auditor's records monthly.
• Certify the accuracy of the agency’s financial records and accounts.
• Control the flow of appropriated funds for all accounts within the agency.
• Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.
• Monitor cash management procedures and ensure federal funds are drawn down as necessary and prepare or review corresponding reports of collection.
• Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations, and various governmental accounting manuals.
• Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensure adequate supporting documentation is provided.
• Reconcile complex discrepancies between accounts.
• Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are obligated and de-obligated within specific time frames. 
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Credentials:

• Bachelor’s Degree in Business, Finance, Accounting, Economics, or related field.
• Seven (7) years full-time professional experience in accounting, auditing, business administration, financial management/analysis, or related experience and four (4) years of full-time experience in an administrative, supervisory, or management capacity.

Additional qualifications:

• Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting, and auditing.
• Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
• Working knowledge of and ability to use automated accounting systems, spreadsheets, word processors and databases.
• Ability to analyze and resolve complex accounting issues independently using various sources of information.
• Ability to develop and analyze various types of financial data and budgets and make recommendations and prepare various specialized reports.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 in election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

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