Title : Event Coordinator
Location: El Segundo, CA
Duration: 4+ Months
Looking for those who can work on only W2
Description
This role is a unique opportunity to gain hands-on experience across Corporate Event Planning, Trade Shows, and Corporate Philanthropy in a fast-paced, goals-oriented environment, all while being mentored and developed. The role will support the event objectives of the wider team with a focus on meeting planning and provide administrative support specifically to the Director, Global Corporate Events. The role will particularly suit a candidate with a degree in Public Relations, Hospitality, Communications or English, who also has a baseline of administrative experience assisting senior-level executives.
What Your Impact Will Be:
• Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones
• Professionally respond to external partners via phone and email
• Schedule weekly direct report meetings and other recurring meetings
• Process purchase orders and invoices for agency expenses and assist with budget details
• Complete and submit expense reports for executives
• Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk
• Personal tasks including getting lunch when calendar schedule requires
• Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs
• Scheduling and managing recurring team meetings
• Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses
• Prioritizing executive’s schedule based on knowledge of needs & priorities
• Interact / Collaborate with C-suite executive assistants and teams
• Provide backup coverage as needed when the department coordinator is out of office
Qualifications
What We’re Looking For:
• Bachelor’s degree required
• 2+ years administrative experience supporting leaders at the executive level
• Ability to juggle multiple tasks and projects and tight deadlines
• Ability to handle changing schedules quickly and efficiently
• Curious; calm under pressure and rigorous attention to detail
• Avid team player
• Ability to flex work schedule based on business need
• Some travel required, two-three times per year
• Advanced computer skills in MS Office -- Outlook, Word, Excel and Power Point, Canva
• Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization
• Be strongly self-motivated, decisive and able to work in a fast-paced environment
• Be proactive and capable of working as a member of a team, as well as independently
• The desire and commitment to take on increasingly greater levels of responsibility
• Trusted and loyal; able to handle confidential and sensitive information
• Cultural sensitivity towards employees and visitors; respect to all partners internally and externally
• Familiarity with social media and business writing preferred
• Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves
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