Job Description

Job Description

Job Description

Marketing Assistant

The Marketing Assistant will provide essential support to the Gynecology Marketing Team, coordinating internal and external communications, managing events, and assisting with marketing operations. This temporary role requires a high level of organization, professionalism, and the ability to work independently on a variety of projects.

Responsibilities:

• Manage and organize all communications between internal departments, external customers, and vendor partners, including purchase orders, inventory requests, check requests, and correspondence.
• Maintain and update the Gynecology Selling site and ensure accuracy and relevance of all posted content.
• Utilize Salesforce & SAP to generate reports and analyze product, customer, and repair sales history.
• Coordinate logistics for events, workshops, and major conventions such as ASRM and AAGL, including pre-meeting planning, attendee tracking, vendor communication, catering, compliance documentation, and other support.
• Oversee all aspects of hysteroscopy course management: equipment setup, physician registration and travel, faculty honoraria, catering, reimbursements, and compliance paperwork.
• Assist with planning and execution of internal Gynecology sales training programs and onboarding of new hires, including SAP setup, IT coordination, training schedules, and SAP learning modules.
• Track and maintain inventory of marketing samples, prototypes, and promotional materials.
• Support product launches by assisting with validation, ZMAT entries, forecast support, documentation, and coordination with cross-functional teams to ensure smooth implementation.
• Contribute to development and design of digital marketing tools and sales enablement resources.
• Respond to inquiries from the company’s sales force and support the team by developing basic product knowledge.
• Provide administrative backup support when GYN team members are out of office.
• Draft and edit documents, reports, and presentations with attention to detail and professionalism.
• Maintain department organization and cleanliness; participate in cross-functional training to support broader departmental needs.
• Serve as the first point of contact for departmental phone lines and communications, routing inquiries as needed.
• Collaborate with Expediting and Logistics to monitor ETAs, backorders, and prioritize customer orders.
• Liaise with internal sales and external vendor partners to manage quotes, product issues, complaints, etc.

Qualifications:

• Bachelor’s degree required.
• 2 years of experience as an assistant, preferably in sales or marketing.
• Exceptional organizational skills and ability to multi-task,

Pay Rate: $32-$34/hour

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