Job Description

Job Description

Job Description

Upscale, Concierge Otolaryngology/Facial Plastic and Reconstructive Surgery Practice in Mountainside, NJ is seeking a full-time, energetic, personable, and highly reliable Office Manager. Candidate must possess exceptional interpersonal skills, be extremely detail oriented and demonstrate the highest standard of professionalism. Prior ENT/facial Plastic experience is preferred but willing to train the right candidate. Due to retirement our practice is seeking a full-time -long term candidate.

Requirements and skills, but not limited to:

• Experience as an office manager in a medical setting
• Revenue driven
• Knowledge of accounting, data and administrative processes and principles
• Ability to multi-task and prioritize effectively
• Exceptional customer service skills and strong problem-solving skills
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Strong leadership skills and the ability to motivate staff
• Experience with “out of network” and NSA claims a plus
• Otolaryngology and aesthetic experience a plus
• Experience with Modernized Medicine EHR a plus

Responsibilities, but not limited to:

• Supervise and manage the administrative/medical staff to ensure efficient operations
• Oversee financial aspects including budgeting, billing, and insurance claims
• Coordinate patient scheduling with physicians, surgical center, staff and Hearing Specialist 
• Collaborate with healthcare providers to optimize patient care
• Handle managed care contracts and compliance issues
• Monitor budget and accounts payable
• Develop and implement office policies and procedures
• Arrange cleaning staff and emergency maintenance services as necessary
• Process payroll of all employees, physicians, and 1099 contractors.
• Maintenance of a professional, hygienic work environment conducive to orderly and successful management of patients
• Oversee and manage finances (accounts payable and accounts receivable) of the practice to ensure all income is accounted for and allocated / deposited appropriately
• Oversee the compliance of the office according to regulatory standards 
• Maintain the professional (State/ Federal and Medical Board) licensure of the physicians to allow for unrestricted practice of their profession
• Work with the practice accountant to ensure that practice tax liabilities are met appropriately
• Manage office advertisements and overall business development

This position offers a long-term opportunity to lead a dynamic team in a fast-paced medical environment. If you have a passion for healthcare administration and are adept at managing the day-to-day operations of a medical office, we encourage you to apply.

Compensation

• This is a Full-Time position; compensation is commensurate with education and experience.

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