Job Description

Overview:

We are looking for a resourceful, detail-oriented, and calm-under-pressure Personal Assistant to support the Chief Operating Officer in both personal and professional matters. This individual must thrive in a fast-paced, high-stress environment and remain composed while juggling multiple priorities. The ideal candidate is proactive, organized, and flexible, with a strong ability to anticipate needs and act with urgency, precision, and discretion.

Responsibilities:

• Personal Errands & Support: Manage a wide range of personal tasks including running errands, overseeing home organization, assisting with personal events that may require working after-hours and weekends, managing deliveries, managing vehicles, and maintaining organization in the COO’s household.

• Ad Hoc Local Travel Support : Be available to travel on short notice, including the Orange County area and day trips to Los Angeles for errands or support-related tasks.

• Schedule & Calendar Management: Coordinate and manage the COO’s personal and professional calendar, ensuring he is on time for his meetings throughout the day, minimizing conflicts, and keeping him informed of any last-minute calendar events or requests.

• Travel Planning: Arrange travel logistics for both personal and business purposes, including flights, accommodations, ground transportation, Passport and documentation organization, and craft highly detailed itineraries keeping in mind the COO’s preferences.

• Household Management: Assist the COO & his wife with organization, home upkeep, and coordination of services/vendors to ensure a well-maintained and efficiently run residence.

• Communication: Serve as a liaison for internal and external communications, maintaining professionalism and confidentiality at all times.

• Task Prioritization: Assess and prioritize tasks in real time; respond quickly and calmly to shifting priorities and unexpected challenges.

• Event and Meal Coordination: Help coordinate personal events and meals as needed, including the COO’s daily food pickup or service support for in-home or office-based meetings.

Required Skills & Qualifications (must-haves):

• High school diploma or GED (Bachelor’s degree preferred).

• At least 3 years of experience in a personal or executive assistant role.

• Ability to remain calm and composed in high-stress and urgent situations.

• Exceptional organizational skills and attention to detail.

• Strong communication and time-management abilities.

• Discretion and trustworthiness when handling confidential information.

• Valid driver's license and reliable transportation.

• Willingness to work flexible hours, including after-hours and occasional weekends.

Preferred Skills & Qualifications (nice-to-haves):

• Experience in household management or similar personal assistant roles.

• Ability to work autonomously and make informed decisions quickly.

• Familiarity with productivity tools including Google Workspace, Microsoft Office, Slack, and Teams.

• Experience with high-profile or executive-level support preferred.

Working Environment & Compensation:

• $80,000 – $85,000 annually (*DOE)
• Gas and mileage reimbursement for all offsite duties and errands
• Hybrid work environment (corporate office and COO's residence)
• Occasional evening or weekend support required
• Monday - Friday (6:00 am to 3:00 pm*)

Benefits:

• PPO Healthcare Coverage
• Vision and Dental Insurance
• 401(k) plan with a 4% match
• PTO+ sick pay + paid holidays
• Paid Parental Leave
• Pet insurance
• Gas and mileage reimbursement for all offsite errands

*We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*

Job Tags

Holiday work, Local area, Immediate start, Work from home, Home office, Flexible hours, Shift work, Afternoon shift, Monday to Friday,

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